Clarence Valley Council (CVC) has called tenders for the proposed Yamba Community Hub and the Maclean Community Precinct – evaluations are expected to be tabled at the November CVC meeting.
The December 4 council election has made it tricky for CVC staff to fit the process within the projects’ timeline – to meet funding deadlines, the projects are to be completed by June 2023.
Valued at $13,186,940, ‘The Create the Treelands Drive Community Hub’ in Yamba is funded by a $11,107,882 Building Local Economies Recovery (BLER) fund grant, plus $2,079,058 contributed by CVC.
‘The Maclean Community Precinct (Phase 1)’ project fully funded by a $4,997,000 BLER grant.
The report to the September CVC meeting advised councillors that the “projects are still at the concept planning stages” and that “significant stakeholder engagement” is still “required to advance this preliminary work to [a] detailed design, to enable a further tender to be awarded by June 2022 for the construction works”.
“The preliminary program requires early engagement of professional services to then allow a 12-month construction program for both projects,” the report stated.
“The upcoming local government elections … and related caretaker period limits opportunities for tenders greater than $150,000 – or one per cent of the council’s revenue from rates in the preceding financial year (whichever is the larger) – to be determined by council.”
As a result, staff wrote that the “October 2021 Ordinary meeting” was the last opportunity for the current council to consider the evaluations; otherwise, the new council would have to consider the tenders at February 2022 CVC meeting, unless “an extraordinary meeting [is] called out of the caretaker period or after the election”.
If all goes to plan, “stakeholder engagement and detailed design phase is required to commence late 2021”, staff wrote, “and be completed by February 2022 to enable construction tenders to be released and reported to Council by May/June 2022”.
The current indicative timeframes for the Detailed Design tender process is as follows:
- Detailed Design tender release – Thursday 23 September 2021
- Detailed Design tenders close – Friday 15 October 2021
- Tender Evaluation – Monday18-20 October 2021
- Tender Reports completed and Business Papers Close – Wednesday 20 October 2021
- Tender Report Considered at Council – 26 October 2021.
Staff wrote, “Additional time is sought to enable steps 2 and 3 to be met and completed by both tenderers and council staff.”
Councillors delegated power to the general manager “to accept open tenders for professional services for the detailed designs” under S377 of the NSW Local Government Act and decided that council will “receive a report at the November 2021 CVC meeting” to consider “the outcome of the detailed design tender process for both projects”.